physicianassesed

Information for Physicians being assessed

If you have been selected for assessment under the Atlantic Provinces Medical Peer Review (APMPR), it is mandatory under the Medical Act in each Province that you participate. If you have chosen to provide the required information online, the necessary forms appear below for both onsite and offsite assessment. Prior to completing these forms, however, we would encourage you to visit the “Who We Are” and “Assessment Process” sections of this website for general information about APMPR, its mandate and policies; the onsite and offsite assessment processes; and samples of the relevant report forms which are used by the assessor in carrying out a peer review. The forms included in this section, “Physicians Being Assessed”include only those which you are required to submit. The others, in the Assessment Process section, can be viewed by physicians, but can only be completed and submitted by the assessors.

Step 1: Physicians selected for peer review are required to complete the “Pre-Screening Questionnaire” which will provide preliminary information to determine whether or not you may be eligible for peer assessment. Please complete the form below and submit it before the date requested.  Note: this form may not work with a Mac or Apple product.  To complete the form, click on “Pre-Screening Form” below. Go to the “Save” button at the bottom right of the page, then right-click on the “Save” button.  Choose “Save as” or “Save target as” and a directory (usually the ‘Downloads” directory) will appear. Save the document under a name of your choosing; then open the document and complete the required information. When you have finished, choose “Save” and then attach the saved document to an email sent to us at: forms@apmpr.ca.

Pre-Screening Form

Step 2: Following receipt of the Pre-Screening form, if you are determined to be eligible for peer review, we will advise you whether an onsite or offsite assessment is planned. We will also ask for a more detailed “Physician Questionnaire” to provide APMPR and the assessor assigned to you with information about the type and scope of your practice, and your professional activities. Based on the information provided by us, please select either “Onsite Assessment” or “Offsite Assessment” below.

Onsite Assessment

Please complete the Physician Profile and submit it by the date indicated in your notification letter. If you are a Pathologist, please complete the Physician Profile for Pathology.   As well, you should review the Case selection for pathology.  Note: this form may not work with a Mac or Apple product. To complete the form, right-click on the appropriate “Physician Profile” above, then right-click on the document which appears. Choose “Save as” or “Save target as” and a directory (usually the ‘Downloads” directory) will appear. Save the document under a name of your choosing; then open the document and complete the required information. When you have finished, choose “Save” and/or “Print” to keep a copy for your records. Attach the completed document to an email to us at: forms@apmpr.ca.

When your practice has been assigned, we will notify you of the name of the assessor who will be visiting you. Although we make every effort to complete the Peer Review Process promptly, scheduling for both assessors and physicians can be complicated, and it may be several months before the actual onsite visit. We recognize the anxiety this delay may sometimes cause, but trust you will understand the logistics of matching physicians and assessors across a wide-spread geographic area.

The assessor will need to select between fifteen and twenty patient records to review as a part of the assessment process. Please have your day book, diary or appointment schedule available to assist in making this selection. If you are in a hospital-based practice, it is your responsibility to make arrangements with the appropriate supervisor in the hospital’s records department to have access to your charts for specific dates when you were on duty.  APMPR assessors are aware that confidentiality oaths or records access codes may be required in some health facilities, and they too will be in touch with the appropriate medical records department. It is not necessary for you to be present during the chart review, but it is important that you set aside about an hour to meet with the assessor prior to the conclusion of the visit. This time provides an opportunity to discuss any questions regarding records or patient care, and allows you to provide any information you consider pertinent to the assessment process.

After the site visit, please complete and submit the “Post-Visit Questionnaire”, which tells us about your experience with the assessment visit and the assessor. 

Following receipt of your final results and the copy of the assessor’s report, we would also encourage you to complete and submit the “Physicians’ Evaluation of Peer Review” which helps us to continue to modify and improve the peer review process. 

To complete these form, right-click on “Post-Visit Questionnaire” or  “Physicians’Evaluation of Peer Review”  below, then right-click on the document which appears. Choose “Save as” or “Save target as” and a directory (usually the ‘Downloads” directory) will appear. Save the document under a name of your choosing; then open the document and complete the required information. When you have finished, choose “Save” to keep a copy for your records; email it to APMPR, as an attachment, at forms@apmpr.ca.

Thank you for your participation!

Offsite Assessment

If have been selected for offsite assessment, you will need to submit the following to us by the date indicated in your notification letter:

  • A completed Physician Profile – Offsite. Note: this form may not work with a Mac or Apple product.  To complete the form, right-click on  “Physician Questionnaire – Offsite” above, then right-click on the document which appears. Choose “Save as” or “Save target as” and a directory (usually the ‘Downloads” directory) will appear. Save the document under a name of your choosing; then open the document and complete the required information. When you have finished, choose “Save”  to keep a copy for your records.  Print a copy and forward it to APMPR along with the charts as required below.
  • Copies of five charts as specified in the “Instructions to Physicians” below; please choose the instructions which apply to you:
  • Instructions to Physicians – Family Medicine or Paediatrics
  • Instructions to Physicians – Cardiology, Internal Medicine or Obstetrics & Gynaecology

Please copy and mail the charts to the Moncton office via courier or other secure mail.

For your information, the following documents will be utilized in the Offsite Assessment Process:

Following receipt of your final results and the copy of the assessor’s report, we would also encourage you to complete and submit the “Physicians’ Evaluation of Offsite Assessment” which helps us to continue to modify and improve the peer review process. To complete this form, right-click on “Physicians’Evaluation of Offsite Assessment”above, then right-click on the document which appears. Choose “Save as” or “Save target as” and a directory (usually the ‘Downloads” directory) will appear. Save the document under a name of your choosing; then open the document and complete the required information. When you have finished, choose “Save”  to keep a copy for your records; attach a copy and email it to APMPR at forms@apmpr.ca.

Thank you for your participation!

Step 3: It may be several months following an onsite visit, or the submission of charts for an offsite review, before you will receive the results of your assessment. You will receive a letter, as well as a copy of the report completed by the assessor. If you have been successful with peer review, you will not be eligible for another 5-7 years. If there have been deficiencies identified, a reassessment may be scheduled, or (in rare cases) a personal interview with the Assessment Review Committee directed.